Office Manager

Position: Office Manager
Department:  
Responsible to: CEO
Location: Prague, Czech Republic
Employment type: Full time employment

Position Summary:

Office Manager works closely with the Management Team to provide administrative support and helps them to make the best use of their time by dealing with secretarial and administrative tasks. Office Manager is responsible for organizing all of the administrative activities that facilitate the smooth running of relevant departments.


Key Activities and Responsibilities:

  • Administrative support to the Management Team (organising and maintaining diaries, receiving phone calls, business correspondence);
  • Organising meetings/appointments, providing support during them (i.e. welcoming visits, refreshment, preparation of presentations);
  • Arranging travel, visas and accommodation for the Management Team;
  • Recording department expenditure and managing the pettycash;
  • Maintaining supplies of stationery and equipment;
  • Devising and maintaining office systems, including data management and filing;
  • Liaising with other department, suppliers, etc.
  • Administration of company Internet


Competences, Skills and Qualification:

  • Flexibility and Adaptability, time flexibility
  • Good interpersonal skills
  • Ability to multitask
  • Organisational skills
  • Communication skills
  • IT skills (MS Outlook, Word, Excel, PowerPoint)
  • Secretarial skills
  • Excellent skills in spoken and written English and Czech

 

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